Copilot It is a great tool to apply all the features and benefits that artificial intelligence offers us in the ecosystem of Microsoft 365. In this article we will look at a very specific aspect: everything that enables us to Copilot in OutlookTake on the role of a personal assistant to write efficient emails.
In short, we can say that Copilot is there to make our lives easier. It is responsible for managing our inbox and automating the most common actions to free us from tasks and thus be able to dedicate more time to communication itself.
Benefits of using Copilot in Outlook
These are some of the benefits and main uses of Copilot in Outlook. There are many tasks that can be simplified, automated or improved:
Intelligent writing
Copilot can help us find the best formula for what we want to express or communicate at any time, using the right tone and language for each purpose. AI offers us Automatic suggestions when composing an email, which means valuable time savings and greater precision of the message.
In addition, it has a Grammar and spelling error detector that we can make corrections in real time, which is of utmost importance.
automated tasks
One of the most useful features of Copilot in Outlook is the ability to perform automated tasks that result in Time saving what this means for the user.
For example, we can configure the AI assistant to classify incoming emails based on a set of criteria, highlight the most important ones and generate quick responses with varying levels of complexity depending on the case.
Intelligent summaries
It is really tedious to have to go through these long email chains looking for information (and often we miss things). AI comes to our aid here, thanks to the ability to Create summariesThis can be a great help when you want to quickly grasp the key points of a conversation without having to read each message individually.
Integration with other Microsoft 365 tools
As mentioned above, Copilot is present across the entire Microsoft 365 ecosystem. coordinates all its actions with the other tools in the packagee, such as Teams or OneNote. This creates a simpler and more fluid work system.
In addition, it makes it possible to analyze the most important information from emails with attached data or documents.
Access Copilot from Outlook
On its official website, Microsoft warns that for the time being Copilot is only available in Outlook work or school accounts.as well as in Microsoft accounts with email addresses outlook.com, hotmail.com, live.com and msn.com.
Generally All Microsoft 365 accounts already have the AI tool integrated into Outlook. It is these accounts that display the now famous Copilot icon in their toolbar (as shown in the image above).
Finally, we must also mention one of the main limitations of Copilot in Outlook: You cannot access encrypted emails.
How to use Copilot in Outlook
Before you can use Copilot in Outlook, you must Configure the toolTo do this, you need to go into the Outlook options menu and set the options you want, such as how often you want to receive suggestions or what type of tasks you want to automate. Once this is done, you can now use the AI normally.
It should be noted that Copilot is a great assistant, but the final decision on whether to use or ignore its recommendations and suggestions always lies with the user:
- Writing tipsthat appears when we compose a new email. To accept it, simply press the button tab or click on the suggestions themselves.
- Automatic replies which are generated every time we receive a new email and are displayed at the bottom of the screen. The user can decide whether to use them (by clicking on them) or ignore them.
- Memories. In certain emails that contain information about events or appointments, Copilot asks us if we want to add them to our to-do list or calendar.
- Categories and Tags. Copilot also analyzes the content of each message and suggests saving or tagging it accordingly. It can even suggest creating new categories.
- Advanced search: We can always ask Copilot to perform intelligent searches for messages, files or contacts. We just need to enter the search terms and let the AI do the work.
Diploma
The introduction of Copilot in Outlook offers us a new way to use email and get much better performance from it. Faster and more efficient management. And with many configuration options so that the work adapts perfectly to our needs and preferences.
